Privacy Policy - Future2 Foundation

Statement of privacy policy

Future2 Foundation Limited

ACN 125 930 074

March 2023

OUR COMMITMENT

The trustees of the Future2 Foundation recognise that your privacy is very important to you – as it is to us. We handle personal information provided by and about people every day. By personal information we mean information or an opinion about a person whose identity is apparent or can reasonably be ascertained.

The aim of Future 2 is both to support and to ensure that it complies with the Privacy Act 1988 (Cth) (Privacy Act). Future 2 also seeks to comply with the Spam Act 2003 (Cth) (Spam Act) that is aimed at reducing the number of unsolicited electronic commercial messages that you receive.

The information set out below is largely a summary of our obligations under the Privacy Act, in particular the relevant privacy principles.

We believe that this Policy will address any potential concerns you may have about how personal information you provide to Future 2 is collected, held, used, corrected, disclosed and transferred. You can obtain more information on request about the way we manage the personal information we hold. If you seek any further information please contact us in one of the ways set out below.

HOW WE COLLECT YOUR PERSONAL INFORMATION

In the course of our activities we may collect and hold personal and business details of you because you are a donor, a Friend of Future2, or otherwise involved or connected with Future2 or you engage with us in another capacity including but not limited to use of our website, attending meetings/conferences, signing up to our database, utilising our education or training services or materials.

We typically collect personal information in two ways. First, when you provide personal information to us through grant applications, you register your details as a Friend of Future2, you sign up to our database, you make a donation to us or you register for a Future2 event. Second, some personal information may be collected automatically. This is described as ‘Passive Data Collection’. We may receive passively-collected information through a variety of methods including but not limited to cookies whilst accessing parts of the CMA website.

what information we collect

The types of personal information that we may collect include, but are not limited to:

your name and contact details including, but not limited to, your address, email address and phone number;
information which you provide to us when making an application for a grant, including but not limited to employment details;
information you provide to us when you manually update your personal or business details or instruct us to do the same;
information which you provide to us in response to, or by participating in, one of our surveys, promotions, competitions or events;
your credit card and/or banking details;
details of the services that we have agreed to provide to you, you have purchased from us, or that you have otherwise engaged us to undertake;
records of our communications with you, including any complaints, requests, service issues or queries;
information about your visits to and activities on our website in connection with our services that we may provide to you, or event or activity you my attend;
if you apply for a job or to volunteer with us, any information contained in your CV or any other information that you may otherwise provide to us in connection with making any such application; and
information in any review or comment that you post online, including via our website or social media.

HOW WE USE INFORMATION

In order to fulfil the purposes set out above we may provide access to your personal information to third parties with whom we have a business relationship, for example those who maintain and update our database or who assist with mail-outs. You accept that not all recipients of your information may have privacy policies equivalent to the Future2’s and you consent to the disclosure of your personal information for those purposes.

There are some circumstances where by law we are required to disclose your personal information, including to Courts, Tribunals or law enforcement agencies.

In relation to direct marketing, you may tell us at any time you do not wish to receive any further direct marketing materials – if you do, we will stop sending you such materials.

In accordance with the Spam Act, all future commercial electronic messages from Future2 will enable you to unsubscribe from that particular type of electronic message from us and this can be done at any time. If you do not unsubscribe, Future2 will continue to send you relevant information of the types described above. Future2 may also use messaging methods other than email.

We will only collect personal information from you that is necessary for one or more of our functions and activities.

We will only collect personal information from you by lawful and fair means, without being unreasonably intrusive. We may provide access to your personal information to third parties with whom we have a business relationship, for example those who maintain and update our database or who assist with mail-outs. You accept that not all recipients of your information may have privacy policies equivalent to the Future2’s and you consent to the disclosure of your personal information for those purposes.

Where reasonable and practicable, we will only collect personal information about you, from you; and wherever it is lawful and practicable, we will give you the option of not identifying yourself or not providing personal information when entering into transactions with us.

Once we hold personal information we will take reasonable steps to keep it accurate, complete and up-to-date.

If you provide personal information to use about someone else, you must ensure that you are entitled to disclose that information to us and that, without us taking any further steps required by privacy laws, we may collect, use and disclose such information for the purposes described in this Policy.

USE AND DISCLOSURE

We will only use your personal information for the main purpose we told you it was needed for, except where you consent to us using that personal information for another purpose, where the other purpose is related to the main purpose and you would reasonably expect us to use the personal information for that other purpose, or where it is permitted or required by law, or we reasonably believe it is necessary on health or public safety grounds to use the personal information for another purpose.

In order to fulfil the purposes set out above we may provide access to your personal information to third parties with whom we have a business relationship, for example those who maintain and update our database, who assist with mail-outs or advertising, who arrange, participate in and sponsor conferences and who deliver educational and other services.

There are some circumstances where by law we are required to disclose your personal information, including to Courts, Tribunals or law enforcement agencies.

In relation to direct marketing, where practicable we will seek your consent before we use your personal information for this purpose. You may tell us at any time you do not wish to receive any further direct marketing materials – if you do, we will stop sending you such materials.

ACCESS AND CORRECTION

If you ask, we will tell you what personal information we hold about you, and what we do with it. We will facilitate access to you by allowing an inspection of your personal information in person, or by providing copies or a summary of relevant documents, depending on what is most appropriate in the circumstances, following receipt of your request. Any charge we make for providing access will be reasonable.

If you can show us that the personal information is inaccurate, we will take reasonable steps to correct it. Note that we need not provide access to personal information in several types of situation, for example where a request is frivolous, or where to provide access would pose a threat to health or public safety, unreasonably interfere with another person’s privacy, or be a breach of the law.

SECURITY

We will take reasonable steps to protect your personal information from misuse, interference and loss as well as unauthorised access, modification or disclosure. Subjective to the relevant regulations and legislation, we will destroy or permanently de-identify your personal information we no longer need.

COOKIES

A cookie is a small file which remains on your computer and contains information enabling our website to recognise your browser.

When you visit our website, details may be recorded about your visit, such as time and date, your server address, pages accessed, time spent and type of browser.

We may use cookies to identify your browser so that next time you visit our website we remember your log in details. They may also be used for marketing purposes to ensure that advertisements you see on our website xare more relevant to you and your interests. Cookies may also be used for targeting and tracking methods to measure the performance of our email campaigns.

We may track ‘opens’ and ‘clicks’ via a tracking pixel to see who opens our email communication and whether they click on the links contained in the email. This information is used to help us deliver relevant messaging. If this is something you do not wish to occur, please contact our Privacy Officer using the contact details below.

OPTING OUT OF COOKIES

If you do not wish to use cookies, you may be able to adjust the settings on your browser to reject cookies or notify you when they are being used.

IDENTIFIERS

We will not adopt as our own any identifiers that you may provide to us such as TFNs, Medicare numbers, etc.

THIRD PARTY WEBSITES

Our website contains a number of links to other websites, including the websites of our commercial partners or relevant regulators. When this occurs be sure to check the privacy policy of those websites as we are not responsible for privacy practices of those other parties.

OVERSEAS DISCLOSURE OF PERSONAL INFORMATION

We may from time to time transfer personal information outside Australia in accordance with the Privacy Act to countries whose privacy laws do not provide the same level of protection as Australia’s privacy laws. We may also use cloud storage and IT servers that are located offshore.

By providing us with your personal information, you consent to us disclosing your information to entities located outside Australia and, when permitted by law to do so, on the basis that we are not required to take such steps as are reasonable in the circumstances to ensure that any overseas recipient complies with Australian privacy laws in relation to your information.

COMPLAINTS RESOLUTION

We are committed to providing parties whose personal information we hold, a fair and responsible system for the handling of their complaints relating to our collection, use and disclosure of personal information.

If at any time you have any complaints in relation to privacy, please contact our Privacy Officer at one of the points referred to below. We will seek to address any concerns that you have through our complaints handling processes, but if you wish to take matters further you may refer your concerns to the Office of the Australian Information Commissioner.

CHANGES TO THIS POLICY

We are constantly reviewing our statements and policies in an attempt to keep up to date with market expectations and legal developments. Subsequently, we may change this Policy from time to time as the need arises.

A copy of this Privacy Policy will be available on our website and will also be available on request. You acknowledge and agree to comply with this Privacy Policy as amended from time to time.

CONTACT US

If you seek any further information from Future 2 about this Policy or our privacy procedures generally please contact our Privacy Officer at one of the reference points below:

[email protected]
Level 6, Suite 6.03, 55 Clarence St Sydney NSW 2000

Further information on privacy in Australia may be obtained by visiting the web site of the Office of the Australian Information Commissioner at www.oaic.gov.